Hiring company: Edwards Lifesciences
Role Purpose:
Overall purpose of this role is to manage, support, provide and execute day-to-day office operations and support to the Country HR Manager, specifically on payroll and personnel administration activities.
As this is a part time position (50%), it requires a very good capacity to manage multiple priorities and a very good organization to meet mandatory deadline.
The role is temporary for 1 year.
Key responsibilities:
Personnel administration and employee help desk
- Bring support and training to employees on the use of the absence portal, and work with HR administration team on adjustments, localization or solving issues
- Point of contact for employees’ admin requests : payroll explanations, certificates, holidays and absences management
- Prepare contract addendum when needed
- Manage health insurance/ providence enrollments, long term sick leaves, claims and follow up with the health insurance company
- Manage paperwork/documentation/personal files storage and accuracy, following data privacy rules
Payroll coordination / interface with the payroll provider
- Data collection and payroll preparation on a monthly basis : run reports, collect information and share them with the payroll provider
- Check payroll outputs and make sure the pay slips are accurate
- Collaborate with the finance manager to make sure all payroll data are accurate and available for payment, taxes and social security
Employees onboarding/offboarding
- Collect and prepare new hire documentation
- Prepare work contract
- Manage all registration/ formalities at hiring/termination of an employee
Support to the HR manager on the day to day activity :
- Prepare documentation for the work council meetings (mandatory reports, presentations)
- Follow up on training plan execution : registrations, Purchase orders, invoicing
- Plan and organize quarterly wellness programs and roll our corporate programs
- Bring support for the organization of specific internal events (Eg : D&I, Team buildings, well-ageing project)
Required Education/Skills/ Experience:
- Experienced in payroll management and also preferably in personnel administration and HR operations
- Experience required in a comparable position with ability to multi-task and switch priorities
- Fluent English written and spoken
- Experience managing small projects and tasks.
- Service oriented and strong interpersonal skills
- Good written and verbal communication skills
- Competent user of MS Office including Outlook and Calendar.
- Structured and well organized
Additional Skills:
• Adhere to all EHS rules and requirements and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control